How can teachers roster students?

 

This page only applies to school/district setups. Teachers from schools set up via Google Classroom, OneRoster API,  LTI integration, or Access Codes are not able to add/modify students.

Important: Before teachers are able to roster students, the admin needs to have added all necessary class names to the portal. If you do not see a specific class name in the list, please ask your administrator to add that class. 

1. Click on "Roster" and then "Class" from the left menu to view your class names.

  • This screen shows you all of your assigned classes. Record the exact names of your classes somewhere (copy and paste is best), because you'll need to add these class names exactly as they are spelled when you are creating the bulk student rostering template in the next steps. 

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2. Click on "Roster" and then "Student" from the left menu.

 

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 3. Manual Entry: You'll likely want to bulk upload your students (number 4 below), but you can still add students manually. For manual entry, click "Add Student" and enter the information into each field. For bulk upload, skip to number 4. 

 

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A) Enter first name and last name. Last name is optional. 

B) Enter username. Username must be unique. It can be an email address, although it doesn't have to be. Check with your admin for any specific instructions on what to use for your students' usernames.

C) Enter password. Password should be between 6-20 characters. Check with your admin for any specific instructions on what to use for your students' passwords.

D) Select class names from the list to assign to your student. Select multiple classes by holding the CTRL button and clicking each class. 

E) "Grade" is optional. We highly recommend leaving "Grade" blank. 

F) "User Language" is optional. We highly recommend leaving "User Language" blank.

G) Parent or guardian email / Below 13 years: These are optional fields. These fields exist to help comply with COPPA. If you choose to enter a parent/guardian email, the system will send an email to the parent/guardian email address that the parent/guardian will need to respond to before the student can use the system. If you have another method of complying with COPPA or if you have students over the age of 13, you can uncheck the box for "Below 13 years" and leave the email field blank. Please refer to this document for more detail.

H) Click "+Add More" to add another student while on the same screen.

4. Bulk Uploading Students: 

  • A) From the "Roster" > "Student" menu, click the "Bulk Upload" button and download the bulk upload template (csv or xls).

  • B) Complete the template with student information and save the document. Be sure to follow the instructions on the "Bulk Upload" screen. Be sure to follow any instructions given by your admin (specific format of username or password, etc.).

    • You can refer to this document for more information on the data required for bulk uploads. 

  • C) When the document is completed and saved, click on the "Upload" button at the bottom of the "Bulk Upload" page to upload your document. You will receive a message telling you whether the upload was successful. If the upload was not successful, you should receive an email with an error log explaining why the upload was not successful. . See "Helpful Hints" below for bulk rostering students.

  • If you are having trouble uploading documents, please contact portals@lab-aids.com. Include the bulk upload document and the error message you're receiving, and we can help diagnose the issue. 

 

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  • Here is a sample bulk upload document: 

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Helpful Hints for Bulk Uploading Students:

  • Read the "Bulk Upload" instructions closely, as they provide important guidelines that will help you have a successful upload.

  • Class names must be entered exactly as they are spelled in the system. 

  • Do not delete any column headings. Make sure you have nine columns.  

  • "Grade" and "User Language" are optional. We highly recommended leaving them blank. Do not remove the column heading.   

  • If students are over 13 or if you choose not to use our parental approval feature, leave the column for "Parent or guardian's email" blank, and enter "No" under "Parent approval required". 

  • Username may include @ and . as well as the characters in the instructions. 

  • If you are having trouble uploading documents, please contact portals@lab-aids.com. Include the bulk upload document and the error message you're receiving, and we can help diagnose the issue.