Bulk Update Teacher/Student Class Associations

 

A bulk update allows admins to change class associations of students/teachers in bulk using a csv/xls template. Bulk update will clear the current class associations and replace them with the new class associations.

Helpful Hints:

  • If you only have a few teachers to update, you can just manually update each teacher instead of bulk updating teachers (Roster > Teacher > "Edit" button > Select new class titles).

  • Student and teacher bulk update processes are the same, except each is located within its own menu (Roster > Teacher vs. Roster > Student). 

Steps to complete bulk update:

1) Roster the new class titles into the portal. 

  • Manual Entry: Roster > Class > Add Class

  • Bulk Class Upload: Roster > Class > Bulk Upload

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2) Download the Bulk Update template.

  • For student bulk update, go to Roster > Student > Bulk Update.

  • For teacher bulk update, go to Roster > Teacher > Bulk Update. 

  • Click "Bulk Update" to download the template to complete the bulk update.

  • Read the instructions below the template download button, as these will help you have a successful upload. 

  • Leave "Grade" and "User Language" columns blank.

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3) Fill out the template with your students or teachers, making sure to follow the instructions on the screen. Save. 

  • Important: If users need to be associated with more than one class, you must enter users in a separate row for each additional class. This is different than your initial bulk upload document (comma separated classes). 

  • Leave the "Grade Name" and "User Language" columns blank. 

  • Do not delete column titles. 

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4) Upload "bulk update" document after clicking on "browse" to select the file. 

  • Check your email for a status email from noreply@lab-aids.com. This email will inform you of the success of the upload and will provide detail on any errors. 

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5) Check data for accuracy. 

  • Roster > Class, Click on class names to view list of students associated with each class.

  • Or Roster > Student / Roster > Teacher, check class titles of the users updated.

Questions? Email portals@lab-aids.com