With a Google Classroom integration, old class/teacher/student data is not deleted automatically and can only be deleted manually by Lab-Aids. This page explains the process for removing old class/teacher/student data.
Note: Deleting old data is optional. While old data may "clutter" the account, old data will not cause any functional issues. The primary functional concern for the admin at the start of a school year is removing all licenses from students so the account does not run out of licenses for the upcoming school year (Roster > Class > End School Session).
Option 1: Delete all student data
Option 2: Delete all student, teacher, and class data
Option 1: Delete all student data
There is no lapse in teacher access with this method, and teachers' accounts will be preserved. This method requires teacher participation prior to deletion. Teachers may still see old class titles with this option, but those classes shouldn't contain any students.
Admin instructions for this method:
1. Please have all Lab-Aids teachers update their class sync selections so that the classes selected to sync are only for the current school year. Instructions: Teachers log into their Lab-Aids Portal account, wait for the automatic sync to finish (refresh the screen until sync status is "launched"), click "Start Sync" or "Edit", select/deselect classes and proceed through each page.
2. Notify portals@lab-aids.com when all Lab-Aids teachers have updated their class sync selections.
- If you would also like to have some teacher accounts deleted, please include the teacher usernames to delete/keep.
3. Lab-Aids will delete all existing students, along with any requested teachers.
4. After all existing students (and teachers, if requested) are deleted, teachers will log into the portal, which will trigger the automatic sync. Only the users associated with the newly-selected classes will sync.
5. Teachers will need to assign books to classes again.
Option 2: Delete all student, teacher, and class data
With this method, all teacher/student/class account data will be deleted. There are some caveats to this method:
- Teachers will lose all data (notes, highlights, bookmarks, custom assessments, homework/assessments, etc.) from their existing accounts, since their accounts will be deleted and re-created. Teachers may not have any data to retrieve. If they do have data they'd like to retrieve, they will need to log in and retrieve that data prior to deletion.
- After deletion, teachers will need to log in and sync their classes, and admins will need to assign licenses to teachers again.
- Teachers may experience a short lapse in access once the account data is deleted. The length of time depends on how long it takes for a) teachers to log back in after deletion and b) admin to assign licenses to teachers.
Admin instructions for this method:
- Notify teachers that their accounts will be deleted and to log in and instruct them to retrieve any data from their accounts if desired. If they don't have any data they'd like to retrieve, they don't need to take any action.
- Notes/highlights/bookmarks will be retrieved manually -- click on the notes/highlights/bookmarks left-hand menus within each book. Export custom assessments. Export homework scores. Run assessment reports.
- Notify portals@lab-aids.com when you are ready to have all classes/teachers/students deleted.
- Lab-Aids will delete all teacher/student/class account data and notify you when complete. Admin data will not be deleted.
- Notify teachers to a) log into the portal and sync their classes and b) tell Admin when they have done this.
- Admin will need to assign licenses to teachers.
- Teachers will then need to assign books to students.
Questions? portals@lab-aids.com