These instructions are for the teacher-focused Google Classroom integration process. For this process, please make sure teachers have already set up their Google Classroom rosters. 

Once your classes have been rostered, you can check out the different ways to utilize Google Classroom integration as a teacher

 

Admin Instructions:

1. Once Lab-Aids has set up your school for integration, you'll need to provide instructions to teachers (see the teacher section below for instructions). 

2. Important: Once teachers log in and complete the sync, they must inform you, because you must log in and assign licenses to teachers. Teachers will not be able to view any content or assign books to students until you do this.

  • Teachers will be automatically rostered into your Lab-Aids portal account once they successfully log in with Google. 
  • To assign licenses to teachers once they have logged in and synced, log in at https://portals.lab-aids.com with an admin or superadmin username. You should be able to use "Log in with Google" unless otherwise specified by Lab-Aids.  Assign licenses to teachers.

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Teacher Instructions:

Teachers: Please make sure your Google Classrooms are set up already. 

Initial Roster Sync: 

1. Once provided instructions by your admin, please log into the portal at https://portals.lab-aids.com using the "Log in with Google" button. The system will recognize that you are from a school that is set up with Google Classroom integration, and you will be brought directly to the Google Classroom screen to select classes to sync. To get to this screen manually, click on the "Settings" menu on the left and click "Google Classroom V2".

2. Click the "Start Sync" button. 

Click "start sync"

3. Select which classes to sync:

  • Sync individual classes by selecting the checkbox next to each class name. Any teachers/students associated with these classes will be synced. 
    • Alternatively, you can choose to sync all of your classes by toggling the "Select All Classes" toggle on the top right of the class list, but keep in mind this could also sync any old or non-Lab-Aids classes/teachers/students.

 Select which classes to sync (sync individual classes or sync all classes)

4. Review the sync options and select whether you'd like to receive daily successful sync emails or only error sync emails. Click "Start Sync." Note: The sync typically takes just a few minutes to complete.  

review sync options, select which emails to receive

5. The next screen will show the sync as "In Progress". Refresh the screen after a few minutes to see the sync status as "Launched". 

  • This screen also displays two sections to view sync data. The first section displays the total numbers of classes/teachers/students synced for your district. The second section displays the classes/teachers/students created or updated after the most recent sync.
  • Important: To view only your synced students or classes, click on the "Roster" menu on the left instead.

"Total records count" shows total records synced by the entire district. To see only YOUR synced classes/students, click on the "Roster" menu on the left. "Last Sync Records Count" shows the records created/updated after the last sync has been completed.

6. Note: Your account will now sync these chosen classes each time you log in. This means that when you log in, you will see the sync is "In Progress". This sync will only take a few minutes, and you can refresh the screen to see the "Launched" sync status.

  • To modify which classes have been chosen to sync, click "Start sync" or "edit" at any time. Unchecking classes that have already synced will not remove them, but it will just stop syncing them. 
 
Contact Your Admin

6. Important: At this time, you must contact your admin to let him/her know you have logged in and synced classes. At this time, your admin will need to assign you the correct licenses. You may receive errors if you do not do this.

 

Verify Initial Roster Sync for Accuracy

7. Verify the Initial Roster Sync for Accuracy: Once the initial sync of Class Rosters is complete, teacher should review rosters for accuracy and completion. Again, this initial sync will likely only take a few minutes to complete.

a. You'll want to verify that class numbers and student numbers are accurate. To do this, click on Roster > Class and Roster > Student, and look at the number displayed in the bottom left corner.

  • We recommend verifying that new class rosters contain the accurate number of students (Roster > Class).  
  • You can also verify that specific students are associated with specific classes by looking in the Roster > Student section under the "Class" column.
  • If any students or classes are missing, 1) please verify that you have selected accurate classes to sync from the Settings > Google Classroom V2 screen, and then 2) please verify in Google Classroom that those missing students have are active and have joined your classes in Google Classroom.

To verify synced numbers, click on Roster > Class and Roster > Student, and then look at the total number in the bottom left corner.

 

    Assign Books to Students

    8. Once you have contacted your admin and your admin has assigned you the license(s), you'll need to assign books to students and click the checkbox to assign to Google Classroom.

    • If the "Assign to Google Classroom" checkbox is selected, and if the teacher assigning content is the same teacher who created the class in Google Classroom, then the books will appear in the Google Classroom class streams and classwork, depending on your settings. 
      • These automatic postings can be deleted from the "Classwork" section. 
    • Note: If you receive an error message that you have exhausted the number of available licenses, please contact your admin so they can ensure you've been assigned the student PO / set of licenses.   

    Note: If you'd prefer to manually post your own link to a specific page of a specific book, please navigate to this page

    book synced to class stream

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    Student Instructions: 

    1. Once you assign books to your students, students can access their books in two ways: A) by logging into the portal directly, or B) from Google Classroom. 

    A) Students can log into the Lab-Aids portal directly by going to https://portals.lab-aids.com and clicking "Log in with Google". Upon login, they will be brought to their bookshelf, where they will see all books assigned to them. 

    students log directly into portal and view books

    B) Students may also see books appear in their Google Classroom class streams or Classwork. Students click on the book/assignment to view the book in the portal. 

    book synced to stream

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    Troubleshooting

    • Sync Info: Moving forward, your teacher account will sync your chosen classes automatically each time you log in. Your sync will show "In Progress" each time you log in, but if you navigate away and back to that page after a few minutes, you should see the sync has completed. 
    • To get to the sync screen manually, go to Settings > Google Classroom V2. If necessary, you can edit your chosen classes by clicking "Start Sync" (more detail below). 
    • If you receive an error message that you have exhausted the number of available licenses, please contact your admin so they can ensure you've been assigned the student PO / set of licenses.   

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    Viewing Sync Status/Errors:

    1. Upon login to the portal, or after completing a sync, admins/teachers will be brought to the sync status screen (Settings > Google Classroom V2):

    • View the sync status in the top right corner: Launched (yellow = with errors), Launched (blue = successfully), In Progress, Failed. After syncing, refresh the screen to view the completed sync status. 

    View sync status in the top right corner

    • This screen also displays two sections to view sync data. The first section displays the total numbers of classes/teachers/students synced for your district. The second section displays the classes/teachers/students created or updated after the most recent sync.

    "Total records count" shows total records synced by the entire district. To see only YOUR synced classes/students, click on the "Roster" menu on the left. "Last Sync Records Count" shows the records created/updated after the last sync has been completed.

    • Teachers: To view only your synced students or classes, click on the "Roster" menu on the left instead.
    • Admins: To view all synced classes, teachers, and students, click on the "Roster" menu on the left. 
    • If there are any errors, scroll down further to view and download any sync error reports. If you selected to receive sync error emails, this downloadable error log will also be emailed to you after syncing. 

    View additional sync details

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    Modifying Sync Details:

    The system will automatically sync your previously selected classes each time you log into the portal. This means that, at minimum, new students who join your classes will be synced each time you log in or complete a manual sync. For some schools, those new students will be synced automatically. But, for most, new students will be synced upon teacher login. 

    Upon login to the portal, or after completing a sync, you will be brought to the sync status screen (Settings > Google Classroom V2). At this screen, admins will see options to Pause and Edit a sync. 

    Change sync settings -- pause, edit sync

    • Pause: Pausing sync means that the roster information will not be regularly updated via the scheduled sync process. You can always resume regular sync at a later time.
    • Edit: Editing the sync (this is the same as clicking "Start Sync") allows you to edit the sync details you chose in your original sync: Classes selected to be synced, which emails to receive, etc. 
    • Start Sync: Same as "Edit". Edit the sync details chosen in your original sync. 

    Note: Deselecting classes from the sync menu will not remove the class from the portal. It will just stop the class from being synced upon each login. 

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    How teachers can utilize Google Classroom Integration: 

    Once your classes have been rostered, you can check out the different ways to utilize Google Classroom integration as a teacher

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